Essential Abilities, Duties and Responsibilities

Document Management & Control

You will report directly to a director and will look after the following;

• Acting as the lead interface for the internal and (if relevant) clients external document control system.
• Ensure all project documentation is stored and up to date on the internal document control system (4Projects/Viewpoint)
• Ensure all relevant documentation is uploaded to the client''s document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions.
• Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor
• Filing Drawings and all other relevant Temporary Works documents

• Ensure permits, HAV''s, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system

• Coordinate the distribution of drawings, technical documents, and project information to internal and external stakeholders.

• Ensure all project records, registers, and document control systems are kept accurate and up to date.
• Review and quality-check documents before issue, ensuring compliance with project requirements and company standards.
• Need to have previous experience of using 4Projects/Viewpoint (EDMS management system).

Skills & Experience

• Previous experience in a Document Controller role within construction or a related industry.
• Strong understanding of document management processes and version control.
• Experience using electronic document management systems (EDMS).
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organisational skills with a strong eye for detail.
• Ability to manage multiple priorities and work to tight deadlines.