Purchasing Administrative Assistant
Bury St Edmunds
£30,000 per annum
Permanent
30-37.5 hours per week
 
We are recruiting for a Purchasing Administrative Assistant on behalf of our client, a well-established and growing organisation. This is a fantastic opportunity for a highly organised individual to join a busy team, supporting purchasing, supplier management, returns administration, and sales order processes while ensuring operational efficiency and excellent customer service.
 
Key Responsibilities:

• Raise and process purchase orders in line with business requirements and approved requisitions.
• Liaise with suppliers, chase order acknowledgements, and maintain accurate order information within internal systems.
• Monitor outstanding deliveries and proactively follow up on delayed orders.
• Maintain accurate purchasing data and system records.
• Support the resolution of supplier discrepancies and ensure records are kept up to date.
• Review and verify supplier invoices for accuracy.
• Support supplier onboarding activities and purchasing administration.
• Process customer returns and maintain accurate return records within the company system.
• Act as a key point of contact for return-related enquiries and customer communications.
• Raise and manage orders relating to product reworks and corrective actions.
• Provide sales administration support, including processing order acknowledgements and checking sales orders for accuracy.
• Assist with general administrative duties to support the wider purchasing and sales functions.

• Previous experience within purchasing, procurement, supply chain, sales support, or administration.
• Strong organisational skills with excellent attention to detail.
• Confident communicator, able to build effective relationships with suppliers, customers, and colleagues.
• Experience using ERP, MRP, or similar business systems.
• Proficient in Microsoft Office, particularly Outlook and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proactive, reliable, and able to work both independently and as part of a team.
• Strong data entry and administrative skills with a high level of accuracy.