Office Administrator - 6 month contractAre you highly organised, detail-oriented, and passionate about supporting a dynamic office environment?We’re looking for an Office Administrator to play a key role in ensuring the smooth day-to-day running of our operations. You’ll be the backbone of our team, providing essential administrative support, managing office systems, and helping create a welcoming and efficient workplace.About the Role

We are seeking a highly organized and tech-savvy Office Administrator to support the Global Facilities and Engineering (GFE) department. This role is pivotal in ensuring smooth administrative operations, supporting strategic projects, and driving process improvements across multiple functions, including Facilities and Real Estate, Environmental Health and Safety, and Security and Crisis Management.Key Responsibilities

As our Office Administrator, you will be responsible for a range of duties including (but not limited to):Administrative Support

Update, create, and maintain Standard Operating Procedures (SOPs) for the GFE department.Manage and track facilities-related tickets and ensure timely resolution of issues.Coordinate and book meetings, including preparing agendas and minutes.Provide administrative support to Heads of Departments across GFE functions.Project Support

Assist in the planning and execution of the Head Office relocation project, including all related administrative tasks.Support the Head of Security and Crisis Management in closing audit actions (no prior security experience required).Process Improvement and Technology

Identify opportunities to simplify and streamline processes.Leverage AI and digital tools to enhance efficiency and implement smarter ways of working.Stakeholder Management

Act as a key point of contact for internal and external stakeholders.Build strong relationships across teams and functions, ensuring effective communication and collaboration.General Office Administration

Maintain accurate records and documentation.Support with travel arrangements, expense processing, and other ad-hoc administrative duties.Skills and Experience Required

Proven experience in office administration or similar roles.Strong proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).Excellent understanding of technology and AI, with the ability to integrate digital solutions into workflows.Exceptional organizational skills and attention to detail.Strong stakeholder management and communication skills.Ability to work independently and as part of a team.Proactive, adaptable, and confident in challenging the status quo to drive improvements.Desirable Attributes

Experience in facilities management or corporate real estate environments.Familiarity with project coordination and change management.Knowledge of health, safety, and environmental processes (advantageous but not essential).What We Offer

Opportunity to work on high-impact projects, including a major office relocation.Exposure to global functions and senior leadership.A collaborative and forward-thinking work environment.Why This Is a Great Place To Work

Boehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices. To learn more visit: https://www.boehringer-ingelheim.co.uk/careers/uk-careers/why-great-place-work

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