OverviewWorking in partnership with local and national civil society organizations and governmental partners is fundamental to IRC’s mission. Effective local partnerships enable the IRC to pursue its objectives, resulting in more adaptable and durable assistance that reaches more people and produces better outcomes for our clients. Investing in local partners not only recognizes those organizations as allies in achieving the IRC’s core outcomes, but also acts as a motivation and driver of change.

The AMU Compliance and Policy (CandP) Subcontracts Compliance Officer will support and guide IRC’s subcontract and partnership portfolio, serving as a main point of contact for staff on sub-contract related questions. Serving as an in-house subcontract and PEERS expert, building the knowledge and capacity of staff, while continuously encouraging the deeper realization of IRC’s partnership principles. This position reports to the Deputy Director of Sub-awards and Partnerships Compliance.

Key Working RelationshipsDonor Compliance Specialist team; Program and Awards Support Teams, Technical Units

Key Accountabilities

Partnership agreements and subcontracts drafting

Develop compliant sub-agreement templates based on the donors’ rules and requirements (private and institutional donors), and lead the review process with Donor Compliance Specialists and IRC departments, as needed

Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multi-lingual templates.

In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions.

Sub-agreements and subcontracts review and approval – private and statutory donors

Work through the OTIS system (grants management application system) and, as per PEERS approval thresholds, review and approve escalated partnership packages, including due diligence documentation and the sub-award/partnership agreements, for compliance with IRC’s internal procedures

Review subcontracts and supporting documents for completeness and, if incomplete, work with teams to revise the submission accordingly

Advice, mentorship and capacity-building

Ensure overall compliance to IRC systems and policies by providing direct day-to-day support and assistance on the development, review, and execution of subcontracts and sub-grant agreements. Act as a compliance focal point for partnerships under private funding, and other statutory donors, by providing guidance and advice on the processing/implementing of PEERS, IRC internal policies and donor rules and regulations

Build IRC staff knowledge and provide mentorship on subcontracting and partnership due diligence and PEERS processes with a focus on developing complete contract packages to ensure staff efficiently identify and mitigate risks. Strengthen staff capacity on agreement review processes by providing ad hoc mentorship and training resources. Develop an internal library of resources and regularly update training material resources and partnership processes

Systems strengthening

Collaborate across departments to find broader solutions related to subcontracts and partnership agreements

Provide responses to partners’ questions and coordinate with other departments (e.g., OGC) for input. In collaboration with AMU departments, assist in refining PEERS and developing partnership tools and training, ensuring practical implementation and alignment with major donor guidelines

Explore data analysis opportunities and promote data-informed decision-making with other teams. Facilitate a community of practice on compliance, partnerships, and partner support across country offices

Participate in contract readiness activities and lead or support the development of Subcontracting SOPs and updates to Subcontracting manuals

Other duties as assigned

Requirements

Demonstrated professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects

Solid understanding of USAID and/or FCDO policies and procedures, specifically in contracts and subcontracts

Demonstrated experience developing subcontracts and partnership agreements

Excellent attention to detail

Demonstrated ability to communicate sophisticated topics, related to donor or legal compliance, finance, contracts management, and procedures to a wider audience

Excellent oral and written communication skills, including the ability to converse with donors, partners, and internal departments

Ability to learn and roll out new systems and operating procedures. Experience developing compliance tools, templates, and trainings is a plus

Ability to problem-solve in a fast-paced team environment and prioritize Accordingly

Ability to travel up to approximately 20%

Excellent digital literacy: MS Word, Excel, PowerPoint, and email/internet software

Excellent written and verbal command of English

Recruitment Process

Screening call online

First round panel interview online

Second round panel interview online

How to applyPlease apply on our website

https://theirc.wd1.myworkdayjobs.com/External_Careers/job/London-UK/Subcontracting-Compliance-Officer_req59393

Equal Opportunity Employer:

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Job detailsCountries: Kenya, Senegal, United Kingdom of Great Britain and Northern Ireland

City: London/Nairobi/Dakar

Type: Job

Career category: Administration/Finance

Years of experience: 3-4 years

Seniority level: Entry level

Employment type: Contract

Job function: Legal

Industries: International Affairs

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