Overview

Talent Operations Coordinator

role at

HeliosX Group . We are looking for a proactive and highly organised Talent Operations Coordinator to support our growing Talent team as we scale. This is a key role at the heart of our hiring operations — ensuring a smooth, efficient, and engaging experience for candidates and hiring teams alike.You’ll work closely with Talent Partners and People Team colleagues to schedule interviews, maintain recruitment systems, manage documentation, and support recruitment projects across the business. If you thrive in fast-paced environments, love getting stuck into the details, and enjoy improving processes from the ground up, this is a fantastic opportunity to make a real impact in a high-growth HealthTech company.Responsibilities

Own interview scheduling and ensure a seamless candidate experience from first contact to onboarding.Support Talent Partners with hiring kick-offs, job creation, and consistent recruitment processes across teams.Maintain and configure Talent systems (e.g. Greenhouse), manage knowledge sharing via Confluence, and oversee recruitment documentation in Google Drive.Track interviewer capacity, monitor Glassdoor activity, and manage contracts with vendors and contractors.Ensure data integrity in the ATS and support compliance with recruitment best practices.Partner with Talent Partners to produce regular reports for leadership.Assist with analytics, referrals, and new hire documentation.Support the timely delivery of Talent projects and maintain project tracking tools (e.g. Trello, Asana).Create engaging candidate packs and contribute to broader recruitment initiatives as needed.What You’ll Bring

Proven experience in Talent Operations or Coordination within fast-paced start-ups or scale-ups.Skilled in scheduling, calendar management, and driving continuous process improvements.Strong ATS expertise (ideally Greenhouse) with solid knowledge of recruitment tools like LinkedIn, Trello, and Excel.Exceptionally organised, detail-oriented, and capable of managing multiple priorities simultaneously.Effective communicator with excellent interpersonal, written, and verbal skills.Comfortable navigating ambiguity, building processes from scratch, and working cross-functionally under pressure.Demonstrates integrity, a proactive “can-do” mindset, and an entrepreneurial, solutions-focused approach.Benefits

25 Days Holiday (+ all the usual Bank Holidays)Private health insurance, along with extra dental and eye care coverEnhanced parental leaveCycle-to-work SchemeElectric Car SchemeFree Dermatica and MedExpress products every month, as well as family discountsHome office allowanceAccess to a Headspace subscription, discounted gym memberships, and a learning and development budget

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