Proposals & Contracts Coordinator

Letchworth | Permanent | Full-time

Strong with words, confident with numbers and ready to help win new business?

Bring your proposals and budgeting experience to a role where commercial thinking, precision and collaboration come together!

Based in Letchworth this Proposals & Contracts Coordinator is a varied opportunity that will see you involved throughout the commercial process - from creating compelling bids and accurate budgets to drafting contracts and helping delivery teams get studies underway.

Working closely with colleagues across proposals, contracts and business development, you''ll turn project requirements into clear, competitive proposals.

You''ll take ownership of smaller bids and keep the detail on track as opportunities move from initial enquiry through to awarded work.

Your responsibilities will include:

• Creating proposals that stand out: write and compile bid responses, prepare presentations and ensure every submission is accurate, polished and professionally presented.
• Building robust budgets: develop cost proposals within agreed pricing parameters, obtain supplier estimates and ensure budgets reflect the project scope.
• Supporting contracts from award onwards: draft Master Services Agreements, Statements of Work and change orders, ensuring documentation aligns with agreed proposals.
• Making project handovers seamless: prepare handover documents, contribute to review meetings and give delivery teams clarity on scope and budgets.
• Supporting live studies: help project teams with budget changes, change order paperwork and financial queries.
• Turning data into insight: analyse study metrics and KPIs, contribute to end-of-study reports and help improve processes.
• Keeping essential information accurate: maintain contract, purchase order and study trackers so teams have reliable information when they need it.

What you''ll bring

You''ll already have experience producing high-quality proposals or RFP responses and associated budgets, including managing smaller proposals from receipt through to completion.

You''ll also bring:

• Excellent written communication and a sharp eye for detail.
• Confidence working with internal teams, external suppliers and stakeholders with competing priorities.
• Strong organisation and the ability to manage several deadlines at once.
• A proactive approach, sound numerical skills and pride in getting things right.
• Proficiency in Excel and PowerPoint, alongside other Microsoft Office tools and Google equivalents.

Why make the move?

This is an opportunity to build on your commercial experience while gaining broad involvement in proposals, contracts and finances.

On offer is a salary of up to -40,000, an excellent benefits package, hybrid working and a collaborative team environment with a great culture.

EA First Ltd are acting as an Employment Agency for this permanent vacancy.