Working Arrangement: Hybrid – 1–2 days per week in the office, with the remainder working remotely.

About the Role

We are looking for a highly organised, proactive and detail-oriented Executive & Project Coordinator to join a dynamic and growing business.

This is a fantastic opportunity offering a flexible hybrid working arrangement, with just 1–2 days per week in the office and the remainder working remotely.

This varied and rewarding position offers exposure to multiple aspects of business operations, executive support and project coordination.

Working closely with the Managing Director as a trusted partner, you will play a pivotal role in ensuring the smooth day-to-day running of the business, coordinating client projects and providing high-level executive and administrative support.

The ideal candidate will thrive in a fast-paced environment, enjoy managing multiple priorities and take pride in delivering work to an exceptionally high standard.

This is an excellent opportunity for an experienced Executive Assistant, Project Coordinator or Business Support professional seeking a diverse role that offers responsibility, autonomy, flexibility and the opportunity to make a real impact.

Key Responsibilities

Executive Assistant & Business Support

Provide comprehensive Executive Assistant support to the Managing Director, acting as a trusted and reliable point of contact.

Manage complex diaries, appointments and schedules, ensuring effective time management and prioritisation.

Coordinate meetings, prepare agendas, compile briefing materials and take minutes where required.

Manage emails, correspondence and communications on behalf of the Managing Director.

Arrange travel, accommodation, itineraries and associated logistics.

Prepare high-quality reports, presentations, correspondence and business documentation.

Act as a key liaison between the Managing Director, clients, consultants and external stakeholders.

Handle sensitive and confidential information with discretion and professionalism.

Anticipate the Managing Director's needs, proactively identifying priorities and ensuring deadlines are met.

Provide general administrative and operational support to ensure the efficient running of the business.

Project Coordination & Client Management

Coordinate the planning, administration and delivery of client projects, including leadership development, coaching and consulting programmes.

Manage project timelines, schedules, deliverables and key milestones to ensure projects run smoothly.

Build and maintain strong working relationships with clients, consultants and external partners.

Organise client meetings, coaching sessions, workshops and programme logistics.

Monitor project progress, follow up on outstanding actions and ensure deadlines are achieved.

Prepare and distribute project documentation, reports, presentations and supporting materials.

Support the delivery of virtual and in-person workshops, training sessions and events.

Maintain accurate project records, trackers and documentation.

Identify opportunities to improve processes and enhance the overall client experience.

Operations & Administration

Support the Managing Director with the day-to-day operational management of the business.

Manage contracts, supplier documentation, invoices and project-related administration.

Maintain accurate records, databases and organised cloud-based filing systems.

Create, format and design professional PowerPoint presentations and client-facing materials.

Coordinate with external suppliers, contractors and service providers.

Assist with improving internal systems, processes and administrative procedures.

Ensure all documentation and communications reflect the high professional standards of the business.

Property Portfolio Administration

Provide administrative support in the management of a residential property portfolio.

Liaise with tenants, estate agents, contractors and maintenance providers.

Coordinate property maintenance appointments, inspections and associated administration.

Maintain accurate property records, documentation and correspondence.

Monitor and follow up on property-related matters to ensure timely resolution.

Skills & Experience

• Previous experience as an Executive Assistant, Personal Assistant, Project Coordinator or in a similar business support role.
• Strong diary management, organisational and administrative skills.
• Experience coordinating projects, client programmes, meetings or events.