Our client is an international Investment Management company located in London (Kensington).On behalf of our client, Swisslinx is looking for an organized, proactive, and versatile Office and HR Administrator to manage administrative, human resources, and document control functions at our head office. This role is central to ensuring smooth office operations, maintaining efficiency in HR processes, and upholding robust document management systems.The ideal candidate will be a reliable professional with excellent organizational and communication skills, capable of managing multiple priorities in a dynamic work environment.Key ResponsibilitiesOversee day-to-day office operations to ensure an organized and efficient working environmentCoordinate schedules, appointments, and meetings for senior managementHandle incoming calls, emails, and correspondence professionally and promptlyManage procurement and inventory of office supplies and liaise with vendors and service providersMaintain accurate and up-to-date employee records and HR databasesSupport recruitment processes, onboarding, and orientation of new staffTrack staff attendance, leave balances, and ensure compliance with company HR policiesAssist in preparing HR reports and coordinating employee welfare initiativesEstablish and maintain a structured filing system for company documents (electronic and physical)Manage version control and secure storage of sensitive and confidential filesEnsure documents are accessible to authorized personnel and maintain data integritySupport the preparation of reports, presentations, and other official documentsAssist in planning and organizing company events, workshops, and meetingsEnsure compliance with organizational policies and procedures in all administrative tasksKey RequirementsBachelor’s degree in Business Administration, Human Resources, or a related fieldRelevant certifications in HR or document control are an advantageProven experience in office administration and HR support rolesPrior experience in a corporate or project-based environment is preferredStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsProficiency in MS Office (Word, Excel, PowerPoint) and office management softwareHigh level of accuracy and attention to detailAbility to handle confidential information with discretionAbility to work independently and collaboratively as part of a teamFlexibility to adapt to changing priorities and deadlinesKey AttributesProfessional and approachable demeanorIntegrity and reliabilityStrong interpersonal and problem-solving skillsProactive and solution-oriented mindsetWhen applying through our website Swisslinx.com, you may be asked about Swiss eligibility. As this position is based in London, please disregard this question and simply select ‘Swiss national’ in order to proceed with your application.Maybe not for you, but for someone else?

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