Overview

Freelance Senior Production Project ManagerStudio XAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London and Amsterdam that believe in business as a force for good. We create experiences for world-known brands, telling stories that reach a global audience. We seek a confident, fast, and highly organized Freelance Senior Production Project Manager to manage world-class production from our London headquarters and deliver the show-stopping storytelling we are famous for.Reporting into an Associate Project Director, you will be part of our Project Management Team, working in a challenging, exciting and creative environment. You will have the opportunity to work with great brands on exciting projects, including windows, permanent retail spaces and pop ups; driving planning and organisation across the Production team and bringing projects to life in our on-site workshop within a short timeframe. Working closely with our Production team you will be responsible for project progress, timelines, budgets and margins, ensuring projects are delivered on time and on budget.

Responsibilities

Project progress tracking, timelines, budgets and margins to ensure on-time, on-budget delivery

Develop comprehensive project plans including scope, objectives, timelines, quotes and resource allocation

Oversee all project details from start to finish, including logistics

Maintain regular and transparent client communications, lead client calls/meetings, and manage changes professionally

Build and provide cost estimates and client-facing quotes; provide financial status and forecasts

Collaborate with Production teams and across the business to meet client needs and uphold high standards

Manage external supplier relationships to outsource production when needed

Quality control to ensure high standards of execution in workshop and on site

Plan and execute installations in the UK and overseas

Create and manage multiple project schedules, identify roadblocks and implement solutions

Maintain comprehensive project documentation, including reports, status updates and client correspondence

Qualifications and Experience

5+ years experience in a similar role, managing production for windows, permanent retail spaces and pop ups

Excellent experience working with in-house and outsourced production teams

Seasoned industry professional with varied client-facing experience

Strong understanding of retail, brand experience and production processes

Strong IT skills, particularly Excel and Google Sheets; Synergist is a plus

Experienced and capable in financial management of projects: setup, tracking and billing

Organised, detail-oriented, and able to work efficiently

Excellent communication and client-servicing skills

Strong problem-solving abilities

Leadership qualities and a hunger to deliver outstanding results

Skills and Responsibilities

Project Planning: develop comprehensive project plans for multiple projects, including scope, objectives, timelines, quotes, and resource allocation

Client Communication: maintain regular, transparent communication with clients and the production team; organise and lead client calls and meetings

Budget Management: manage project budgets, track expenses, provide cost estimates and client-facing quotes, and share financial status with clients and internally

Internal Collaboration: coordinate with Production team and across the business to meet client needs and uphold standards

Supplier Relationships: manage and grow external supplier relationships for outsourced production

Quality Control: ensure high standards of execution in workshop and on site

Installations: plan and execute installations in the UK and overseas

Timeline Management: create and manage schedules, meet deadlines, and address roadblocks

Documentation: maintain project documentation and client correspondence

Benefits

Day Rate: £300-£400 per day; please state expectations on application

Location: Hybrid model; 3 days/week from East London studio and 2 flexible days. Normal hours 9am–6pm with flexible hours available

Belonging and Inclusivity: StudioXAG is committed to equality and welcomes everyone

Details

Seniority level: Mid-Senior level

Employment type: Temporary

Job function: Project Management

Industries: IT Services and IT Consulting

Belonging and Inclusivity at StudioXAG: StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever. No matter who you are, you are welcome at StudioXAG.

StatusNote: This is not a TV or film production role

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