Key Responsibilities

Take full responsibility for the efficient and professional running of the office function, ensuring all visitors are warmly welcomed.Manage booking and organisation of meeting rooms, including refreshments when required.Oversee incoming and outgoing post, couriers, and deliveries.Monitor and manage office supplies, PPE, and other inventory, maintaining accurate stock levels.Facilitate internal communications by preparing staff announcements, memos, and updates.Support client and stakeholder interactions, providing a professional and approachable first point of contact.Coordinate onboarding processes for new employees, including inductions and workstation setup.Be the main point of contact for staff queries, helping to create a supportive office environment.Oversee smooth day-to-day office operations and ensure tasks are completed efficiently.Liaise with external vendors and service providers to maintain office facilities and equipment.Assist with the implementation of office policies and procedures to improve organisational efficiency.Maintain accurate digital and physical filing systems for effective document management.Support the planning and coordination of company events, meetings, and training sessions.Ensure compliance with health, safety, and security requirements within the office.Contribute to ongoing process improvements to enhance administrative operations.Requirements

Minimum of 2 years’ experience in a similar administrative role or office support role.NVQ Level 2/3, Diploma or Certificate in Business Administration (or equivalent qualification/experience).Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.Strong interpersonal skills with the ability to interact confidently at all levels.Professional, polished, and approachable with a positive, “can-do” attitude.Excellent written and verbal communication skills, including professional phone manner.Strong organisational skills with the ability to multi-task and prioritise effectively.Flexible and adaptable, able to take on ad hoc tasks as required.About You

Qualifications

Experience: Previous experience in an administrative role is advantageous, typically requiring a minimum of 2 years of relevant experience.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.About Us

Coffey is a family-owned water infrastructure and civil engineering specialist established in 1974. We are passionate about safety and have been delivering critical infrastructure projects on time and within budget for nearly 50 years. The hallmarks of our contracts are innovative solutions, engineering ingenuity, professional construction management and adherence to the highest safety and quality standards.

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