Key Responsibilities

• Scan, file and upload HSE records to relevant systems.
• Maintain HSE trackers, spreadsheets and project documentation.
• Monitor safety observations, site inspections and accident investigations, tracking actions through to completion.
• Collate environmental data and support project KPI reporting.
• Track toolbox talks, safety briefings and monthly working hours.
• Prepare minutes for HSE meetings and assist with meeting administration.
• Produce HSE posters and maintain safety noticeboards and information stations.
• Manage HSE stationery and equipment, ordering supplies when required.
• Maintain internal and external client HSE systems.
• Provide general administrative support to the wider project team as required.

Skills & Experience

Essential:

• Good working knowledge of Microsoft Word and Excel.
• Previous experience in an administrative support role.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workload and meet deadlines.
• Proactive, self-motivated and reliable.
• Strong communication skills and a team-focused approach.
• Demonstrates honesty and integrity.
• Heavy reporting

Key Competencies

• Proactive: Takes ownership, addresses issues promptly and looks for improvements.
• Attention to Detail: Maintains accuracy and high standards across all documentation.
• Customer Focused: Builds positive relationships with internal and external stakeholders.
• Organised: Plans and prioritises workload to meet deadlines efficiently.
• Adaptable: Learns quickly and responds positively to changing project requirements.
• Team Player: Supports colleagues and contributes to the wider success of the project.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.