Administrator Assistant

££ Birmingham | Full-Time | 1 Year Contract
££ Monday – Friday 8.30 - 5.00pm - early finish on 2.30pm

We are looking for a proactive and highly organised Administrator Assistant to support the Practice Administrator, Practice Manager, and wider team within a busy and professional office environment.

Working for a well-established practice who focused on innovative design they Work within the construction industry on a range of projects from healthcare, commercial space, residential and commercial projects. They create thoughtful spaces that inspire people, strengthen communities, and leaves a lasting impact.

Duties Will Include

- Welcoming visitors and managing reception duties
- Directing phone calls, and coordinating meeting room bookings
- Supporting the organisation of internal and external CPD events and practice updates
- Maintaining staff training records and annual leave calendars
- Coordinating work experience placements and schedules
- Providing project administration support including typing reports, agendas, minutes, letters, and specification documents
- Ordering office and contract stationery
- Supporting directors and staff with general administration 
- Monitoring and managing the company accounts inbox
- Assisting with the organisation of social events and office activities
- Ensuring meeting rooms and conference areas are prepared and maintained

Skills and Experience

- Previous experience within an administration, office support, or coordination role
- Strong organisational skills with the ability to manage multiple tasks and deadlines
- Confident using Microsoft Office including Word, Excel, Outlook, and PowerPoint
- Excellent communication skills 
- A proactive, flexible, and positive attitude
- Ability to work collaboratively within a team environment
- Reliable, approachable, and willing to take ownership of tasks

Benefits

- Pension and annual bonus scheme
- 25 days annual leave (pro rata)
- Early finish Fridays (2:30pm)
- Career development opportunities
- CPDs, mentoring, and training support
- Team outings and social events
- Cycle to work scheme
- Additional employee perks and benefits