Executive Assistant

6 months

ASAP Start

HYBRID - 2 days City Office/ 3 WFH

My client , a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office.

Your Responsibilities include but are not limited too -

EA Duties -

• Provide high-level executive support to the VP of Technology
• Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines
• Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties
• Support interview coordination when required (remote and onsite)
• Manage expenses, invoices, purchase orders and cost code allocation for the department
• Establish and maintain files and records in line with data handling and confidentiality requirements

Office/Community Support :-

Supporting the community by working closely with the Head of House, office facilities teams and other Executive Assistants

• Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels
• Posting regular updates and key information on office Teams channels, Slack, and intranet pages
• Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders
• Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required
• Acting as a connector across the London office, fostering a welcoming and inclusive community culture
• Working closely with facilities to support day-to-day community needs and office experiences
• Support head of house in handling queries and complaints
• Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices

Onboarding/Administration Support : -

• Provide administrative and operational support for the onboarding programme
• Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications
• Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers
• Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions
• Support post-programme activities such as follow-up communications, content archiving, and feedback coordination

You will bring -

• Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment
• Strong organisational skills with exceptional attention to detail
• Proven ability to manage multiple priorities independently and make sound judgement calls
• Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders
• A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities
• Strong time-management and problem-solving skills
• Technology-savvy, with excellent knowledge of Microsoft Office (Outlook