Your new companyHays are partnering with the Northern Ireland Assembly to recruit a Clerical Officer. This is a generic administrative role that will be based within the HR team.Your new roleProviding high quality customer service to a diverse range of customers, both internal and external.Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.Checking and processing invoices for payment through el