Key ResponsibilitiesLeadership and Management

To contribute to school life operationally and strategically as a member of the Senior Leadership Team.

To support the headteacher with strategic planning and be responsible for evaluating the financial implications, ensuring that the school makes the best possible use of resources available.

To be responsible for all of the disciplines of Finance, Human Resources, Premises including Health and Safety, IT, GDPR, Contracts and other matters relevant to the running of the school.

Finance

Maintain a strategic financial plan that will indicate the trends and requirements of the school development plan and will forecast future year budgets.

To implement the financial decisions of the Headteacher and Governing Board.

To lead the school’s day-to-day financial processing (orders/invoices/payments/bank reconciliations etc).

Maintain the school’s financial records accurately using its accounting software and storing financial paperwork in line with audit requirements.

To advise the Headteacher and Governing Board on financial decisions, preparing appraisals for projects and developing a long-term financial strategy for the future development of the school.

To ensure all financial policies are implemented operationally and strategically.

To use financial management information, especially benchmarking tools, to identify areas of relative spend, assess trends and directly advise the Headteacher accordingly.

Monitor expenditure in relation to the school’s budget in conjunction the Headteacher.

Pro-actively explore avenues of income generation to maximise income across the school through grants, lettings, fundraising etc.

To prepare all financial returns for the DFE and other central and local government agencies within statutory deadlines and in line with the school’s and the LA’s financial management systems.

To respond to any audit requests.

Human Resources Management

To lead on all Human Resources matters in consultation with the LA e.g. disciplinary and absence management including monitoring absences in line with the relevant policies and undertake return to work interviews with staff.

To lead on the recruitment of all staff including the strategic overview of staffing structures to ensure they are meeting the needs of the school within the allocated budget.

To advise governors on the policies needed to comply with all employment legislation.

To maintain confidential staff records and to ensure that these records held in the school are kept confidential and secure and maintained according to current legislation and LA guidelines.

To provide guidance and support to administrative and site staff, including direct line management responsibilities e.g. performance management.

To ensure all safeguarding procedures are in place and adhered to, particularly in relation to the Single Central Register and recruitment.

Ensuring all HR processes and systems are legal, compliant with internal policies and best practice and are efficiently undertaken and processed.

Ensure the workforce census is completed accurately and within the timeframe stipulated.

Premises including Health and Safety

To work with the Site Manager to prioritise premises actions in line with the 3-year premises plan and budget considerations.

Lead on Health and Safety ensuring that the Health and Safety policy is implemented and any audit actions are completed.

Lead the Governors termly Health and Safety Inspection.

To work with the Site Manager to ensure to ensure best value for money is achieved.

To manage the letting of the school premises, including the school flat, to outside organisations.

Organisation

To work alongside the Headteacher on the organisation and monitoring of whole school systems/procedures/policies.

To monitor contracts and review as necessary to ensure they are value for money.

Meet regularly with external providers to ensure the service is meeting the needs of the school including but not limited to Caterers, Wraparound Care and After School Club providers, IT technicians etc.

Provide support to Governors, attending and contributing to meetings as appropriate.

To be the Data Protection Lead in school. Keeping appropriate records and being responsible for all record retention and archiving in accordance with data protection policies, LA and government guidelines.

To ensure effective communication and development of systems and procedures across support services.

Whole School Administration

To lead the administrative function which includes admissions.

To have a good working knowledge of SIMS the school’s management information system, and keep pupil and staff records up-to-date and accurate.

To submit accurate pupil and workforce census within the timeframe stipulated.

To provide for the preparation and production of the school newsletter.

To act as a bridge to facilitate closer working relationships between teaching and support staff

Interpret matters of policy/procedure/statute to ensure the school’s compliance and initiate any appropriate action necessary.

To promote the school to different audiences, including the press, and raise its profile within the local community.

To have strategic oversight of the school website, to ensure that it is up to date and compliant against statutory guidance.

General

To undertake duties as appropriate to the grade of the post as requested by the Headteacher to meet the needs of the school.

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