We are recruiting on behalf of an established international organisation for a Japanese-speaking Global Mobility Executive Administrator to join its HR team in Uxbridge.

This is an excellent opportunity for a bilingual professional with experience in Global Mobility, international HR or expatriate administration. Fluent written and spoken Japanese and English are essential.

You will coordinate the full Global Mobility and expatriate assignment lifecycle for Japanese employees and their families relocating to and working in the UK. Working closely with Japanese Head Office, UK management and external professional advisers, you will manage immigration, relocation, expatriate payroll, taxation, benefits and assignment reporting.

The position also includes executive and administrative support to Japanese assignees, General Managers and Regional Sales Managers.

Key Responsibilities

Global Mobility & Japanese Expatriate Administration

• Coordinate the full Global Mobility lifecycle, including pre-arrival arrangements, relocation, ongoing assignment support and repatriation.

• Manage accommodation, schooling, banking, driving licences, tenancy agreements, home leave travel and other settling-in arrangements for Japanese employees and their families.

• Act as the main point of contact for Japanese expatriates, providing ongoing administrative support and resolving queries.

Immigration, Payroll & Taxation

• Coordinate UK visa applications, renewals and extensions for Japanese employees and dependants, including sponsor licence administration and compliance.

• Administer expatriate payroll, Modified PAYE arrangements, HMRC registrations and tax-year procedures.

• Coordinate expatriate tax returns, National Insurance and tax equalisation arrangements with external advisers, including EY.

• Maintain accurate records of remuneration, allowances, benefits and assignment-related payments.

Global Mobility Reporting & Japanese Head Office Liaison

• Prepare Global Mobility budgets, monthly expatriate personnel cost reports, forecasts and management information.

• Monitor and reconcile assignment expenditure, liaising with Finance and Japanese Head Office.

• Act as the key liaison between the UK business and Japanese Head Office, coordinating approvals, personnel information, policies and assignment reporting.

• Provide Japanese-English translation and interpretation of business correspondence, policies and documentation.

Executive & Business Support

• Arrange domestic and international business travel, including flights, accommodation and transfers.

• Coordinate Outlook diaries, appointments, meetings and travel schedules for senior management.

• Process and check employee expense claims through SAP Concur, ensuring compliance with company policies and correct cost allocation.

About You

You will be a highly organised, proactive and professional individual, confident working with Japanese colleagues and international stakeholders.

Essential Requirements

• Fluent written and spoken Japanese and fluent written and spoken English are essential.

• Business-level Japanese, including the ability to read, write, translate and interpret formal Japanese business correspondence.

• Experience in Global Mobility, expatriate administration, international HR or a related discipline.

• Knowledge of UK immigration, visa applications and sponsor licence compliance.

• Understanding of expatriate payroll, UK taxation and Modified PAYE arrangements.

• Strong administrative, organisational, communication and reporting skills, with good Excel and Microsoft Office knowledge.

• Ability to manage competing priorities and handle confidential information with discretion.

Desirable

• Previous experience supporting Japanese expatriates or working for a Japanese organisation.

• Knowledge of Japanese business culture and international assignment policies.

• Experience with expatriate tax equalisation, international benefits and assignment cost budgeting.

• Familiarity with EY, SAP Concur or external immigration and tax advisers.

Salary & Benefits for the Japanese speaking Global Mobility EA

• £55,000 per annum.

• Excellent company benefits package, including: Private healthcare. Pension scheme. Six-monthly bonus. Free parking. Breakfast provided. Flexible working hours. Hybrid working – three days in the Uxbridge office and two days working from home.