Job Title: Contracts Manager

Department: Operations
Reports To: Head of Operations
Employment Type: Full-time

Job Role

The Contracts Manager oversees all project contracts from award to completion, ensuring projects are delivered on time, within budget, and to the highest quality standards. This role is pivotal in managing client relationships, subcontractor performance, and contractual compliance across multiple fit-out projects.

Key Responsibilities

Pre Contracts

• Assist in the technical assessment of buildings under consideration.
• Assistance in the co-ordination of designer & sub-contractor activities.
• Assistance in the preparation of pre contract programmes in-conjunction with the Contracts Director / Commercial Manager
• Initial consultation with Building Control & other Approving Authorities.
• Consultation with H&S consultant in the preparation of the project risk and method statement
• Involvement in client presentations.

• Oversee and manage multiple fit-out projects from pre-contract to final account.
• Review, negotiate, and administer main and subcontract agreements.
• Ensure all contractual obligations are met by the company and subcontractors.
• Monitor project progress, cost control, and variations in accordance with contract terms.
• Lead pre-start, progress, and handover meetings with clients and project teams.

• Work closely with Quantity Surveyors and Project Managers to control costs and margins.
• Prepare and agree interim valuations, applications for payment, and final accounts.
• Identify and manage risks and opportunities across all contracts.
• Ensure proper documentation and record-keeping for all contractual correspondence.

• Act as the main point of contact for clients and consultants on contractual matters.
• Build and maintain strong relationships with clients, suppliers, and subcontractors.
• Manage disputes, claims, and variations proactively to achieve fair outcomes.

• Ensure all projects comply with company policies, health & safety regulations, and legal requirements.
• Support continuous improvement of processes and systems related to contract administration.